Receiving: Receipt Processing Methods

Receipt Date

Days Early: Enter the maximum acceptable number of Days Early for receipts.

Days Late: Enter the maximum acceptable number of Days Late for receipts.

Action: Enter the Action for Receipt Date Control.  This field determines how Purchasing handles receipts that are earlier or later than the allowed number of days selected above. Choose one of the following options:

None - Receipts may exceed the allowed days early or late.

Reject - Oracle Purchasing does not permit receipts outside the selected number of days early or late.

Warning - Oracle Purchasing displays a warning message but permits receipts outside the selected number of days early or late.

Over Receipt Control

Tolerance: Enter the maximum acceptable over-receipt Tolerance percentage.

Action: Enter the Action for Overreceipt Quantity Control. This field determines how Oracle Purchasing handles receipts that exceed the quantity received tolerance. Choose one of the following options:

None - Receipts may exceed the selected tolerance.

Reject - Oracle Purchasing does not permit receipts that exceed the selected tolerance.

Warning - Oracle Purchasing displays a warning message but permits receipts that exceed the selected tolerance.

Receipt Number Options

Action: Choose the Entry method for receipt numbers:

Automatic: Oracle Purchasing automatically assigns a unique sequential number to each receipt when you create the receipt.

Manual: You provide a receipt number manually when you enter the receipt.

Oracle Purchasing numbers receipts within inventory organizations rather than across inventory organizations. So, for example, the same receipt number could be used by different inventory organizations.

Note:  You can change the method of entering receipt numbers at any time. If you originally allow manual entry and switch to automatic entry, make sure to enter a Next Number that is higher than the highest number you assigned manually.

Type: Choose the receipt number Type you want Oracle Purchasing to use for receipt numbers: Numeric or Alphanumeric.

Notes:  If you choose Automatic receipt number entry, you can generate only numeric receipt numbers, but you can still import either numeric or alphanumeric values from another purchasing system.  If you have any alphanumeric documents in your system, you must choose Alphanumeric as your number type, regardless of your numbering method.

If you choose Manual receipt number entry, you can choose numeric or alphanumeric numbers. You can change the receipt number type from Numeric to Alphanumeric whenever you want. You can change the receipt number type from Alphanumeric to Numeric only if all your current receipt numbers are numeric.  The ordering of numeric values in lists of values can appear random when you use the Alphanumeric number type.

If you are using Alphanumeric numbering, consider entering all numeric values with the same number of digits. For example, if you can assume all numeric values contain six digits, you should enter the first value as 000001.

Next Receipt Number: Enter the Next Receipt Number. This is the starting value you want Oracle Purchasing to use for generating unique sequential receipt numbers if you choose Automatic receipt number entry. Oracle Purchasing displays the next receipt number that will be used for a new receipt when you create the new receipt. You cannot enter this field if you choose Manual receipt number entry.

Miscellaneous

Allow Substitute Receipts: Check Allow Substitute Receipts if you want to receive substitute items in place of ordered items. You must define substitute items in the Item Relationships window before you can receive them. You can override this option for specific suppliers, items, and orders.

Allow Unordered Receipts: Check Allow Unordered Receipts if you want to receive unordered items. You can later match the unordered receipts to a purchase order. If you enable this option, you can override it for specific suppliers and items.

Allow Express Transactions: Check Allow Express Transactions to enable express deliveries and receipts.

Allow Cascade Transactions: Check Allow Cascade Transactions to enable cascading for receipts and receiving transactions.

Allow Blind Receiving: Select Allow Blind Receiving if you want blind receiving at your site. Blind receiving helps you ensure that receivers record the exact amount they receive. With blind receiving, you cannot see the quantity due or the quantity ordered for shipments when you receive items. Oracle Purchasing ignores all quantity receipt tolerances to help ensure that you can receive the exact amount the supplier shipped.

Receipt Routing: Enter the default Receipt Routing that you assign goods: Direct Delivery, Standard Receipt, or Inspection Required. You can override this option at receipt time by changing the destination type for specific suppliers, items, and orders if the RCV: Allow Routing Override user profile is set to Yes.

Enforce Ship-To: Enter the Enforce Ship To location option to determine whether the receiving location must be the same as the ship-to location.  Choose one of the following options:

None - The receiving location may differ from the ship-to location.

Reject - Oracle Purchasing does not permit receipts when the receiving location differs from the ship-to location.

Warning - Oracle Purchasing displays a warning message but permits receipts when the receiving location differs from the ship-to location.

ASN Control Action: Choose an action for ASN Control. This field determines how Oracle Purchasing handles receiving against purchase order shipments for which an Advance Shipment Notice (ASN) exists. Choose one of the following options.

None - Oracle Purchasing does not prevent or warn you when you try to receive against a purchase order shipment for which an ASN exists.

Reject - Oracle Purchasing gives you a message and prevents you from receiving against a purchase order shipment for which an ASN exists.

Warning - Oracle Purchasing gives you a message informing you that an ASN exists for the purchase order shipment and lets you decide whether to receive against the purchase order shipment or its ASN.

Accounting

Receiving Inventory Account: Enter the accounting flexfield for the default Receiving Clearing Account.

Account Description: A non-updateable field with the description of the Receiving Inventory Account.
Navigation: MCR PO > Setup > Organizations > Receiving Options

Create PO. Navigation: Purchase Orders > Purchase Orders

Receiving Controls

All default values come from Receiving Options. Approve the PO.

Now we will check the receiving options one by one while receiving the goods.

Navigation: Receiving > Receipts

When we are receiving the goods, we will get receipt tolerance, because need by date is on 28-Dec-2015, but today date is 24-Dec-2015, and we are receiving goods more than two days early. Since it is a warning we can ignore it. Click on OK

Over receipt tolerance is 2%, if we receive the goods more than 2% we will get below warning message. Here we are receiving 120 qty.

If we try to change the location and save below warning message will come, In PO shipment location was given as HYD, but when we receiving goods, we selected B’lore location, Enforce Ship-To option will trigger.


Receiving Controls Continuation