Overview of Suppliers

We can setup suppliers from Suppliers Window to record the information about companies and individuals from whom we purchase goods and services. When we enter supplier that does business from multiple locations, we enter header information only once, and we enter supplier site information for each location.

Use of Supplier Information for Purchasing:

Supplier information is a vital component of Oracle Purchasing. We must define a supplier before performing the most activities with in Oracle Purchasing.

The below example list of areas in which we use suppliers.

·         A recommended supplier is optionally entered on a requisition.

·         A Supplier is needed to send a request for quote.

·         That same supplier is used to when entering a quotation.

·         Purchase Orders needed supplier information

·         We receive goods and services from suppliers

·         We return goods to a supplier

·         We must pay the amount to the supplier for the purchase of goods and services.

Supplier Record Structure:
For every supplier we can create an unlimited number of supplier sites with different address and contacts. We can buy from several different supplier sites while sending the payments to only one site. Define how supplier sites can be used with following options.

Pay: We can import/make invoices for and make payments for the site.

Primary Pay: Default pay site for invoice entry and import.

Purchasing: We can create purchase orders for the site.

RFQ Only: We can create RFQ’s in purchasing for the site. We can not create purchase orders for an RFQ only site.

Procurement Card: We can purchase goods and services using a procurement card.

Primary Pay: If a supplier has multiple pay sites, one can be designated as a primary. The Primary Pay site defaults in the invoice window, helping to speed the invoice entry process. Also, Payable Interface Import uses this site when it imports an external invoice with no specified site.

For each supplier site, we can enter contact information (Name, Address, Phone Number) specific to that site.

Define Suppliers

Navigation: MCR PO > Supply Base > Suppliers > Create Supplier Tab OR

                 MCR PO > Buyer Work Center > Suppliers > Create Supplier

When we create new supplier, the following information is important as it relates to Oracle Purchasing and is displayed on the supplier’s header, once created.

Organization Name: Supplier should provide these official business name for the entry in the supplier name field. Name must be unique and can be updated if necessary.

Tax Country: Supplier’s origin country for government on reporting purposes.

TaxPayer ID: If the supplier is a corporation or partnership, use the federal identification number. If the supplier is an individual, use a social security number. Optionally enter the VAT registration number in the Tax Registration Number field if you are entering a VAT supplier.Once Click on Apply…

To create supplier site go to address book and click on Create button.

After enter the address details click on Continue button below screen will come.Check the check box for MCR Cars OU and click on Apply Button.

Click on Apply Button and we will get a confirmation message with Site details like below.
Create one more site for Bangalore for the same supplier with below address
 
Note: Address Purpose: If we enable RFQ Only check box, this supplier site will enable only for RFQ but not Purchasing and Payments. If not enable RFQ only this supplier site will enable all options like Purchasing, Payment and RFQ.
Enable this address for MCR Cars OU and click on Apply.
 
Note: Suppliers are visible across Business Groups, Supplier Sites are specific to the Operating Units. The same site can be enabled one or more Operating Units.
Create one more site for Pune for the same supplier with below address.
Enable this site address for MCR Cars OU and click on Apply.
Create one more site for HYD Jubli Hills (For Merge Purpose) for the same supplier with below address.


Now we can see four supplier sites under MCR Supplier.


Overview of Suppliers Continuation