Overview of Suppliers Continuation

Supplier information is categorized into Company Profile and Terms and Conditions.  
Supplier Company Profile:

Supplier Profile-Organization: The organization page provides us the ability to track many different pieces of information regarding the supplier company for reference and for reporting. Two of those of possible impact to Oracle Purchasing are listed here.
Navigation: MCR PO > Supply Base > Suppliers > Organization
Parent Supplier Name and Number: We can record the relationship between a franchise or subsidiary and its parent company by recording a value for the Parent Supplier Name filed. Use the Vendor Affiliated Structure Listing to report relationships you have defined.

Customer Number: The number your supplier uses to identify your company or organization. This number appears on purchase document.

Organization Type: The type of organization that best describes this supplier’s business. We will get List of values for this filed.

Supplier Profile-Tax Details:

Navigation: MCR PO > Supply Base > Suppliers > Tax Details
Primarily this information is used for legal and government reporting in Oracle Payable. We can define transaction tax information and requirements for the organization and site income. Taxes that apply to Oracle Purchasing transactions are set up in E-Business Tax.
Supplier Profile-Address Book for Supplier Sites:
Navigation: MCR PO > Supply Base > Suppliers > Address Book > Create

We define supplier addresses in the address book. Once you have defined addresses for your supplier, you continue to create supplier sites and tie them to address. This page provides an Address Details section and a Contact Details and Purpose section.

Note: If we select “Update to all sites created for this address” the communication and address purpose will be defaulted to any sites already created for this address.

Supplier Profile-Contact Directory:
Navigation: MCR PO > Supply Base > Suppliers > Contact Directory.

These are your organization’s contacts with in the supplier organization. We can create contacts and associate them with supplier sites.

Note: We can also associate addresses from the address book with this contact

Supplier Profile-Business Classification:

Navigation: MCR PO > Supply Base > Suppliers > Business Classifications.

We can document important information about the supplier such as ownership status or certification. The ownership status values are defined through the Purchasing Lookup window.

Supplier Profile-Products and Services:

Navigation: MCR PO >Supply Base >Suppliers >Products & Services > Create.

Identify which products and services this supplier provides. Not used by Oracle Purchasing.

Supplier Profile-Banking Details:

Navigation: MCR PO > Supply Base > Suppliers > Banking Details > Create.

We specify the supplier’s bank accounts to which your bank will remit electronic payments.

To create a bank account, we must enter the supplier reference numbers for the bank, branch and account. Using Supplier Profile Management, we can have our supplier manage their own account information online.
Supplier Profile-Surveys:

Navigation: MCR PO > Supply Base > Suppliers > Surveys > Create.

Surveys are used by the buying organizations to solicit (request) additional information and input for use in improving relationship with suppliers. It is part of trading partner management and not used by Oracle Purchasing.
Supplier Terms and Controls:

Supplier Profile-Accounting:
Navigation: MCR PO > Supply Base > Suppliers > Accounting
Use the Update Accounting page to define the accounts we use with this supplier. For each site we can define a Liability, Prepayment, Bills Payable and Distribution Set.

The Liability account defaults to invoices for the supplier, and the Prepayment account defaults to Prepayment distributions on supplier Prepayment invoices.

The Bills Payable account might be used during accounting for future dated payments, depending on our setup.

Distribution Sets are used to expedite entry of distribution lines on invoices..

Full Distribution Sets will automatically create distribution lines with both account numbers and dollar amounts.

Skeleton Distribution Sets will automatically create distribution lines with only account numbers and we must provide the dollar amounts.
Supplier Profile-Tax and Reporting:
Navigation: MCR PO > Supply Base > Suppliers > Tax and Reporting
Transaction related taxes that have to with doing business with the supplier are setup here.

Supplier Profile-Purchasing:

Navigation: MCR PO > Supply Base > Suppliers > Purchasing

This page is used to define the purchasing details for this supplier.We can set some defaults at the supplier level or the supplier site levels.

Supplier Holds: 
All New Orders: If a supplier has All New Orders checked and if the Enforce Vendor Hold box is checked in the Purchasing Options window, system will allow you to create purchase order for this supplier, but you are not able to approve it until you release the hold.

Create Debit Memo for RTS Transaction: If we enable Create Debit Memo for RTS transaction check box (Return to Supplier) option, we will have the option of allowing the Workflow to automatically create a debit memo when processing a return to supplier.

Ship-To Location/ Bill-To Location: Suppliers generally send invoices and goods and services to Ship-To Location and Bill-To Location. These locations are often not the same.

Ship-Via: Ship-Via allows you to indicate a preferred carrier that you would like the supplier to use when shipping goods to you.
Purchasing –Self Billing Tab:

They pay on receipt functionality allows you to creates invoices based on receipt and purchase order information in the system. This functionality generally used with suppliers who send ASNs (Advance Shipment Notices) and ASBNs (Advance Shipping and Billing Notices). 
Purchasing –Freight:

FOB: Free on Board (FoB) indicates the point at which ownership of the goods and services, as well as the cost of any damage or loss, transfers from the supplier to you.
Freight Terms: Freight Terms indicates whether you or your supplier pays the freight charges for the goods you ordered.


Overview of Suppliers Continuation