Oracle Receiving

Receiving is a process that signals that the goods ordered on a purchase order have arrived. Oracle Purchasing lets you control the items you order through receiving, inspections, transfer and delivery. 
  
You can:

·         Define receiving tolerances and rules at the organization supplier, item and order level, with the lowest level overriding previous levels.

·         Use express receipt to receive an entire purchase order with a few keystrokes.

·         Use the cascade function to distribute a given quantity of an item from a single supplier across multiple shipments and distributions.

·         Record receipt of unordered items, research receipt and match the delivery to an existing purchase order.

·         Record delivery of items from receiving or inspection locations to their final destination and also record transfers of items to different locations for inspection.

·         Define which of your items require inspection. You can accept or reject items and provide detailed information about your inspection results.

·         Record returns to suppliers and customers.

·         Correct receiving transaction errors.

·         Review transaction history.

Note that services ordered through Oracle Services Procurement are received automatically when contractors enter their time cards in Oracle Time and Labor.
Overview of Receiving Locations
You record inspections, deliveries and material movements within receiving and inspection by entering receiving transactions. The transactions provide a history that allows you to track an item from its source to its destination.

Receiving Transactions allow you to:

·         Transfer goods from one location to another

·         Document inspection results

·         Deliver goods to their required destination

It is the destination type that tells the system if the material is going to be received in the receiving space or its final destination.
Overview of Receipt Routing

Direct Receipt Routing
One step.  Goods are received and delivered in one step.

Direct routing allows receipt of items directly to their final delivery destination.  This is sometimes called a dock to stock transaction.  The final destination type may be expense, inventory, or shop floor.

Standard Receipt Routing

Two steps.  Goods are received in one step and then delivered in a second.  This allows for the time it takes goods to move though your facility from the receiving docks.  Quantity on hand in sub inventories is not updated until the delivery is completed.  The quantity and cost is maintained in the inventory organizations inventory receiving account until the delivery is made.

Shipments are received into a receiving location and then delivered to an interim or final destination. Goods are usually received and delivered in separate transactions.  However, if the RCV: Allow Routing Override profile option is set to Yes, users can override the default and immediately deliver to the final destination.  Setting the RCV: Allow Routing Override profile to No forces a two step delivery process.
Inspection Required Routing
Three steps.  Used for goods that requires a more skilled person to do a careful review.  Goods are received in one step.  Inspection either accepts or rejects the goods.  Quality results can be entered at this time.  Goods that are accepted are delivered in the third step, while goods that are rejected are returned to the supplier.

Inspection is a procedure you perform to ensure that items received confirm to your quality standards.  Goods must be received and inspected before they can be delivered to their final destination.  The QA: PO Inspection profile option can be set to either Purchasing or Quality.  If the profile option is set to Purchasing, a simple inspection window opens for recording inspection results.  If the profile option is set to Quality and a quality inspection plan exists, the Oracle Quality window is opened and inspection results may be recorded based on a predefined inspection plan.

Skip Lot Inspection

Oracle Purchasing supports another form of inspection called skip lot inspection. Skip-lot inspection is an inspection technique often employed as a next step to a lot-by-lot inspection. If the QA: PO Inspection profile option is set to Quality and a skip lot plan has been set up in Oracle Quality, the inspection results can be entered during the receiving process.

Pre-Requisites before creating receipts

Inventory Organizations must have sub-Inventories.

Must open the accounting period in below modules.

Inventory: To capture accounting entries for Delivery Transactions.

Purchasing: To capture accounting entries for Receiving Transactions.

General Ledger: To capture accounting entries for all transactions created at sub-ledgers (PO, AP, OM, AR and etc.).

Oracle Receiving Continuation