Cycle Counting Cont-2

Navigation: Counting > Cycle Counting > Cycle Count Entries

To select the cycle count to use:

1. Navigate to the Cycle Count Entries window from the menu or choose Counts from the Cycle Counts Summary folder window.

2. Enter the name of the cycle count for which to enter counts. This information is provided if you navigate from the Cycle Counts Summary folder window, and the Find button is not available.

3. Enter the date the cycle count was performed.

4. Enter the name of the employee who performed the cycle count.

5. Enter the general ledger account to which to charge adjustments from this cycle count. The default is the adjustment account you entered while defining your cycle count. Inventory performs a cycle count adjustment by creating a material transaction for the quantity and sign (plus or minus) of the adjustment. The transaction debits or credits the adjustment account depending on the direction of the transaction.

6. Display the count requests you want to enter. You can choose the Find button to query all open count requests. If you choose not to query all open requests, you can either:

Enter counts individually by entering existing sequence numbers. When we enter an existing sequence number the details for that request display. You only need to enter the quantity counted.

Use the find feature on the Query menu to query a subset of count requests matching the search criteria you enter. You can search by any combination of count sequences, item, revision, sub-inventory, locator, or lot. You can also indicate whether to include recounts.

To enter scheduled counts:

1. Select the Count tabbed region.

2. Enter the quantity that you counted for your item. Inventory uses this quantity with the specified unit of measure to determine the value of the cycle count adjustment.

Note: When you perform a recount, the quantity field on the adjustments tab is populated with the previously entered count.

3. Save your work.

To enter unscheduled counts:

1. Navigate to the Cycle Count Entries window from the menu.

2. Choose the Find button and select no. This enables you to enter items and counts manually.

3. Enter the item for which you are entering counts.

4. If your item is under revision control, enter the revision for which you are entering counts.

5. Enter the subinventory for which you are entering counts. You can enter only Subinventory that track quantity on hand.

6. If this item is under locator control, enter the locator for which you are entering counts. 
Count Adjustments and Approvals

Once you enter and save your cycle counts, Oracle Inventory determines whether any adjustments need to be made depending on the approval options and tolerances you set when you defined the cycle count.

Automatic Recounts: If you turned the Automatic Recount option on when you defined your cycle count, Inventory automatically submits recount requests for items that are outside the limits of the approval tolerances you specify. Inventory submits recounts as many times as necessary, limited by the maximum automatic recounts you specify for the cycle count. After you reach the maximum number of recounts, Inventory holds the count for approval. Any count request with the Recount status automatically appears on the next cycle count listing.

You can also manually request recounts when you are approving adjustments. The count request for which you want a recount is also automatically included in the next cycle count listing. Attention: When generating the cycle count listing, you must include a from date far enough back to include the recount’s original count date, or it is not on the report.

Approving Cycle Counts Held for Approval

Employees with access to the Count Adjustments Approvals Summary window can query, request the recount of, or approve cycle counts pending approval. When you select the Find button, you can query all counts or only those pending approval. You can then approve adjustments, recount an item in question, reject the count or take no action until further investigation.

Navigation: Counting ->Cycle Counting ->Approve Counts

You can display count history information or open the Count Adjustment Approvals window. To approve a count check: Select Approved to approve the selected count entry and post the adjustment to the transaction manager for processing.

To reject a count check: Select Rejected to reject the selected count record. An adjustment is not posted. No further processing of this count entry takes place.

To request a recount check: Select Recount to process a recount request for the selected count request. An adjustment is not posted.

To display count history information: Select the Count History button to open the Count History window for the current item. For the current item, this window displays count and variance information for the current, prior, and first counts.

To open the Count Adjustment Approvals window: Select the Open button to open the Count Adjustment Approvals window for the current line. This window is a combination block which you can use to view and enter approval and adjustment information for the current line instead of using the Count Adjustment Approvals Summary window.