Blanket Purchase Agreement Cont1

Blanket Release PO against BPA
 
Once a blanket purchase agreement has been approved, you can begin creating blanket releases against the agreement.  Suppliers will be provided the additional information, such as quantities and shipping details, needed to make actual delivery of the items on the agreement.  Details regarding releases are covered in the next few pages.  Once you have provided complete shipment and distribution detail, the release needs to be approved before it is sent to the supplier.  The approval process for releases is the same as the approval process for the blanket purchase agreement.
Blanket Releases Structure - Header
 
When creating a new release, you will enter the blanket purchase agreement number.  A list of values is available to assist you in selecting the appropriate agreement.  Once selected, the next available release number will be assigned and the supplier, site and buyer from the agreement will be displayed.  You can override the default  as long as the Enforce Buyer Name option is not enabled in the Purchasing Options window.

The status will be updated based on actions taken in the system.  A total amount for the release will be displayed as items are ordered in the Shipments window.

Receiving Controls Button

Use the Receiving Controls window to enter receiving control information for purchase orders and releases.  Note that controls you enter here apply to specific purchase orders/releases and override the receiving controls you enter in the Receiving Options window.

Agreement Button

You can access basic information regarding the blanket purchase agreement through the Agreement button.  For example, you will see amount agreed, buyer, amount released, status, effective dates and various payment terms from the blanket purchase agreement.
Blanket Releases Structure - Shipments and Distributions
 
Like the standard purchase order, releases have shipments and distributions.

Shipments Window

Entry into this tabbed region is exactly like entry of shipments information on the shipments tabbed region of the standard purchase order with one exception.  When you enter the Line field, you are simply entering the line number for the item you want to order from the blanket purchase agreement.  Unless a user knows what the line number is, you should access the list of values which will provide the item name and description in addition to the line number.  Once the line number is selected, the associated item name and description are displayed near the bottom of the window.

More, Status and Item Tabbed Region: Entry into these tabbed regions is exactly like entry of shipments information on the same tabbed regions of the standard purchase order.

Distributions Window

Entry into all tabbed regions of the distributions window is exactly like entry of distributions information on the same tabbed regions of the standard purchase order. 

Navigation: MCR PO > Purchasing Orders > Releases
Click on Approve.

Query for BPA 3004 and check the released amount

Go to Agreement Tab and check the Cumulative Pricing check box
 
Go to Price Reference Tab and check the Allow Price Override check box
 
Go to Terms and Conditions Button and give Minimum Release amount as 10000.

 
Now create release against BPA 3004 for amount 9000.

 
Click On Approve and see the below error.


Blanket Purchase Agreement Continuation